Meeting Details
March 29, 2017
7:00pm - 8:00pm
1 hr
NTPRD Chiller
Purpose
March Meeting of Curl Troy Board of Directors Scheduling via doodle - http://doodle.com/poll/8e5imw8kv247i8tc
1.
Minutes Approval
5
minutes
Minutes
Result: Approved
Motioned: Bruce Clingan, Director/President
Seconded: Jim Jasinski, Director
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Stephanie Clingan, Director/Treasurer | X | ||
| Mike Harwat, Director/Vice President | X | ||
| Jason Hillard, Director | X | ||
| Jim Jasinski, Director | X | ||
| Bruce Clingan, Director/President | X | ||
| Aaron Prine | X |
2.
Board Member Selection
Minutes
Aaron Prine was selected to fill vacant spot on board.
Result: Approved
Motioned: Bruce Clingan, Director/President
Seconded: Jason Hillard, Director
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Stephanie Clingan, Director/Treasurer | X | ||
| Mike Harwat, Director/Vice President | X | ||
| Jason Hillard, Director | X | ||
| Jim Jasinski, Director | X | ||
| Bruce Clingan, Director/President | X | ||
| Aaron Prine | X |
3.
Treasurers Update
10
minutes
Minutes
Working on outstanding refund from RiverScape.
Discussed plans for reorganizing financial reporting to account for more complex budgeting and income streams. IE BOH, Operations, General Fund, Merch etc...
Under those reorganizations we would likely create a budget and move that budget from the general fund to an operating fund. It would give a clear picture of what is available and what is tied up in current year budget.
4.
Committee Updates
15
minutes
Added this as a standing item. I think updates from Bonspiel, Riverscape and Springfield League Committees should fall under this agenda item, as well as marketing, social, and the other committees(?).
4.1
RiverScape Update
Minutes
Jim presented breakdown of Riverscape refunds, and returned unclaimed refunds.
Jim Met with RS staff. We are happy they are happy. Discussed some potential improvements that may help us. Discussed concerns with the website with 5 Rivers. They will address those concerns.
Jim made sure RS was aware of the BOH campaign and the idea that we wouldn't be there forever. They mentioned that they think curling is valuable to their programming and discussed ways to keep it running after we leave. Board agreed RS has been good to us, we should provide whatever support we can when we are ready to leave to help them continue programming.
Jim expects minimum of the same programming next year without concern. Mentioned to them that we would likely be interested in purchasing some additional time.
Jim discussed with them coordinating media exposure a little more next year to get the most benefit from it.
4.2
Springfield Update
Minutes
Jason noted things were going well. Addressed concerns that the random draw weeks need to be organized differently, members thought they seemed unorganized.
Jason noted that the schedule for setup seems to be working out well. Is working to increase understanding of pebbling and other setup tasks with other members so that the week of arena nationals we have people who can do the setup.
Bruce noted that we needed to get more people comfortable pebbling in general, it isn't just impacting this venue. Jim mentioned that a pebbling SOP would be good. Jason and Bruce have been working on this, Will have it completed for Springfield soon. Will modify for RiverScape.
4.3
Build Our House Update
Minutes
BOH is progressing slowly. Brian R is working on Business Plan that should help groups as they move forward. This will be modified as we progress. Bruce noted that groups shouldn't be afraid to move forward and start without this plan in place. We are early and need to likely make estimates here. We will refine as we continue.
Bruce noted that there are still some outstanding leadership and steering committee spots available. Jason asked about restrictions for Board Members sitting on steering committee. There are no restrictions for Board Members sitting on steering committee. Bruce, Mike, and Steph are automatically on Steering Committee and thus can't represent other groups on that committee.
4.4
Technology Review
Not sure who added this but it wasn't me. One thing I'd like us to consider is driving our bulk email all into mailchimp or some other service if we want to use a different one. I think there is a lot to be gained from seeing who clicked on links and such.
Minutes
Jim raised some questions about how different tech pieces worked together. General feedback about BaseCamp and BlueSky have been good. Members should be encouraged to manage their notifications in Basecamp to ensure that they aren't getting too many emails. The tool should destress the discussions not add stress.
BlueSky is going to continue to be used. Meeting Schedules, approved agendas and approved minutes will be viewable to the public.
