Meeting Details
April 19, 2017
7:00pm - 8:00pm
1 hr
NTPRD Chiller
Purpose
N/A
1.
Approve Minutes
Minutes
Motioned: Stephanie Clingan, Director/Treasurer
Seconded: Mike Harwat, Director/Vice President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Stephanie Clingan, Director/Treasurer | X | ||
| Mike Harwat, Director/Vice President | X | ||
| Jason Hillard, Director | X | ||
| Jim Jasinski, Director | X | ||
| Bruce Clingan, Director/President | X | ||
| Aaron Prine, Director |
2.
Treasurers Update
5
minutes
Minutes
No update
3.
Springfield LTC/extra league 2017-18
We discussed the possibility of adding a ltc and beginner league during 2017-18 program year at springfield. If we can get the extra day of ice, I would like to see a more formal presentation of the ltc dates and flow into an extra instructional league vs. adding no extra ice, advertise ltcs up front in the first 4 weeks of our currrent league to fill 1-8 spots on the 4th sheet. Maybe rethink how the spring league is run, from top to bottom?
Minutes
Further Discussion on how to handle next years learn to curl and new member drive during the Olympic period. Agreement that intro leagues should be 3-4 weeks long. We will continue to determine what ice time is available and go from there.
4.
Strategic Planning Discussion
45
minutes
4.1
Membership
From November Meeting: This may morph into what we would like to see membership look like next year.
Membership Discussion:
• The Board would like to try to focus on creating more value for and increasing ownership of current members. Other than ice time, the club doesn't interact a lot together.
1. Social activities outside of the club are important, and with a Social Chair in place, we will look in increase the frequency of get togethers.
2. Increase consistency of communication to club members (see Marketing for more details)
3. Continue ongoing discussion of finding key members to transition into more functional roles within the organization to both relieve burden of the leadership and provide a role for members who would like to contribute to the growth of the club.
4. Find additional ways to create further value for members.
To Do:
• By next meeting, each member should try to think of at least one possible value add for discussion to help encourage membership and make it easier to facilitate discussions on how cool it is to be a part of the club. No wrong answers here.... I don't think.
• Coordinate with Mel to get a social event on the calendar before Spring League starts.
Could/should these needs and desires be forwarded to membership committee for BOH to let them take ownership of these. How much control does the board offload onto that membership committee.
Minutes
Mel discussed some potential social activities for this summer. Wanted to have activities that are more family friendly as well as some that are more adult in nature. Bruce will provide her an email address, will create a social@curltroy.org email address to forward to her, and will give her MailChimp access.
Pretty in depth discussion regarding membership and the idea of value added membership options. Why should people be members? What do they get in return? What does Curl Troy get from members?
Payment plans were discussed again. It is still an option but the right system has to be found. Nobody wants to be a debt collector throughout the season tracking people down for payments. Really the payment plan is to just buy a social membership and leagues one at a time. The incentive for paying the full fee up front is a guaranteed spot in curling activities and the discounted price.
Discussions led to incentivising membership. This could be done to help add value to the social membership even for people who aren't paying for all leagues up front.
Result: Tabled
5.
Build Our House Update(s)
10
minutes
Steering Committe update to board. Discussion on progress & hurdles.
Minutes
Steering committee needs to meet, however, we are still waiting on one more member from the subcommittees. Plans are for the steering committee to meet after Arena Nationals sometime to start providing more guidance to the subcommittees.
