Meeting Details
March 14, 2018
6:00pm - 7:15pm
1 hr 15 min
NTPRD Chiller
Purpose
N/A
Current Status of Financials/Balances
Report on Crowd Sourced Fundraising (Kroger, Amazon etc...)
Minutes
Updates on financial transactions.
Reviewed Amazon, and Kroger fundraising efforts. Planet Fundraiser added to our list with fundraising connections to Columbia, Shipt (Meijer/Kroger Delivery Service), Walgreens, Kohls etc.
We should consider a fundraising email to our master list.
Updates from standing committees to include each venue at a minimum as well as BOH.
Report on Tuesday League Outcome
Report on Thursday League Outcome
Plan of action for refund handling
Minutes
Report on Springfield League - Jess and Mel Coordinating
Report on LTC Logistics and Overview
Report on Instructional Leagues
Minutes
Wednesday leagues are going well. Jess and Mel are doing a great job running the leagues and are implementing some new ideas. Bruce remains available for any support they might need.
LTCs - First 4 LTC sessions complete. 2 more in April. Volunteer turnout was good, but we still struggled with people not signing up but showing up. It makes it difficult to plan and know who is showing up. We didn't have the conversion rate we expected from the LTC's but are happy with the number of people that moved over into our instructional programming.
Beginners League - Bruce and Mike are running point on this. Instructional programming and process is a bit experimental since we've never effectively had an instructional league before. Lots of excited people having a good time. Volunteers are needed. We have 17 participants and need at least 7 volunteers each night. Volunteers will likely end up getting to play in the beginners league games.
Report on marketing results from Olympic Cycle
Minutes
Marketing - No update yet. Bruce is planning on putting together a report on the Olympic marketing. It will likely not happen until the end of the season.
Membership - Currently 35 Traditional Members, 15 rookie members. 2 of our full members are in the Monday Rookie Leagues because there is no more room in Wednesday Night Leagues.
Discussed promoting further membership and future membership estimates. Important to note that BOH budgets are built on 30 member assumption. Discussed possibility of creating list of "would be member if..." decided that that list likely doesn't have value.
Volunteer hours are being tracked in SalesForce. Members have been given sign up page, and Bruce sent out today another email with access to a personal page for each member with their volunteer sign ups and hourly totals.
Jasons note about volunteerism is accurate, we have a distinct group that helps out regularly, a distinct group that helps out some and a distinct group that doesn't help at all really. Several members are asking if we need help with LTC and Beginners leagues, default answer is yes. We need at least 7 people each night for the league, and 13 people are needed to run our double learn to curl night. If members are wondering if an event "needs" help and that event is listed with "sigh up" on the volunteer page, then they should assume that it needs volunteers still. When no more volunteers are needed it will show full.
Contractor Needs
Minutes
Lease Proposal
Needs/Wants during process
Confirmation of Readiness
Minutes
Bob is point on building acquisition with current owner. Currently working to schedule open house and a time to meet again with the owner a little more formally with our offer.
***Discussed purchase options in executive session***
Mike will work point on Open House with Bob. Open house format will require all Board Members to be present to meet and greet and answer questions. No formal presentation
Board confirmed that we are ready to move forward with this plan.
Donorbox Discussion
Current Campaign
Development of Member Campaign (Loans, giving, etc...)
Minutes
Registration Status
Volunteer Needs
Equipment Needs
Food - Steph is handling food
Minutes
Superfriendly moving smoothly. Need more Curl Troy registrations. This event is for our members.
Should be laid back this year like last year.
Raffle is coming together. Mike has most items needed. Will be asking Josh H to run point on raffle.
Ice volunteers will be needed, a draw lead will be needed for each of the two draws. Friday night flood needs 6, ice prep Saturday Morning will need 6 people minimum.