BOH Workshop Session

1. BOH Direction and Plan
Bruce Clingan, Director/President
60 minutes

Discuss plan for moving forward including building search and acquisition, and budget options.

Minutes

Building search must continue.  Members should be asked to continue to look for potential locations.  The following things should be kept in mind:

  • Board is currently North heavy since Aaron moved.  While we won't let this impact decisions on properties presented to us, the Board is actively looking at and for properties and those searches are likely going to be centered around areas they personally believe are favorable.
  • Board agrees that we are healthy enough as an organization to locate almost anywhere in the Miami Valley successfully
  • Members should be encouraged to explore and start discussing with potential strategic partners 
    • Cities and Municipalities
    • Fair Boards
    • Counties
    • For Profit Enterprises
    • Non-profits

Common questions from members need an answer.  Board should develop an easy to understand budget based on varying membership numbers that members can have.  Members should be encouraged to not immediately say "we can't afford that" when they see a building and encouraged to have conversations about these properties.  Hopefully this budget will empower them to know when something is in the ballpark and when something isn't.

 


2. Direct Volunteer Asks
Bruce Clingan, Director/President
15 minutes

We need to start considering our operational volunteer needs for next year to include but not limited to the following

  • Membership Coordinator
  • Volunteer Coordinator
  • League Coordinators

With the increase in membership these positions are going to be necessary, moving to a potential of 2 draws per week mean that the board will not be able to do all the leg work.

Minutes

BOD will not be managing or operating leagues next year, volunteers will need to step up to accomplish the management of the leagues themselves.  BOD workflow is saturated and with the possible expansion of an additional curling night next year our growing membership will need to take that particular workload.

 

BOD needs to develop a plan to incentivise volunteer hours moving forward.  Tracking is great, it is showing a clear pattern of who our 20% are.