Board of Directors Workshop

1. Annual Meeting Discussion
Bruce Clingan, Director/President
20 minutes

Discuss and authorize budget and date for annual meeting.

Recommendation:

  • Hold Meeting at NTPRD Chiller on July 14 or 22
  • Run event similar to friendly
  • Nominal charge for members, free for members with over 15 hours of volunteer time since Jan 1
  • Invite Monday League and RiverScape participants after members have a chance to register at a discount.
  • Hold curling and social activities throughout the day.
    • Need to determine what the schedule will look like
  • Deb McCormick will be attending.  She has asked us to hold all member orders until this event to help her meet sales goals.
    • We also should do some promoting of her being there with Circle City, Cincinnati, Columbus and BG

Vote required for authorization of budget (attached) and authorization of members meeting date change per by-laws

Minutes

Annual meeting to be held on July 22

Curling 2 games and 1 meal are included in the cost of the event.  

Costs as follows

  • Members with over 15 hours of volunteer time - $0
  • Members with less than 15 hours of volunteer time - $30
  • Non-Members - $45 (to participate in all events)
  • Non-curling participants - $10 (covers meal only)

Curling events will start around 12:00pm with clinics and other on ice activities in the morning that may be an additional charge.

Deb McCormick will be there with her equipment trailer for participants and other curlers to partake in.

 

Result: Approved

Motioned: Jason Hillard, Director

Seconded: Aaron Prine, Director

VoterYesNoAbstaining
Stephanie Clingan, Director/TreasurerX  
Mike Harwat, Director/Vice PresidentX  
Jason Hillard, DirectorX  
Bruce Clingan, Director/PresidentX  
Aaron Prine, DirectorX  

2. Equipment Purchase Authorization
Bruce Clingan, Director/President
10 minutes

Board needs to authorize purchase of equipment from Thompson Rink Supply if we want to purchase additional items.  A second mop is being purchased for the friendly as well as some additional pebble heads.

Additional purchases could include:

  • Measure
  • Biter Bar
  • Fiberstick tape (for lines)

 

Minutes

Sheepskin sweeper - $270

Measure - $445

Biter Bar - $175

Pebble Heads - $50 (purchasing heads for use during special events)

Jason will make ask to members to help contribute towards this purchase.

Result: Approved

VoterYesNoAbstaining
Stephanie Clingan, Director/TreasurerX  
Mike Harwat, Director/Vice PresidentX  
Jason Hillard, DirectorX  
Bruce Clingan, Director/PresidentX  
Aaron Prine, DirectorX  

3. Programming Discussion

Discuss future programming and 2018-19 season

Minutes

Started discussions about potential changes to programming and reviewed initial results of summer curling interest survey.  

Result: Tabled