Board of Directors Meeting

1. Treasurers Update
Stephanie Clingan, Director/Treasurer

Minutes

Nothing to report


2. Development Discussion (Executive Session)
Jason Hillard, Director

Discussion about ongoing development conversations and upcoming opportunities.

 

ES Agenda Found Here (Login Required)

Minutes

ES Minutes taken in ES Agendas


3. Annual Meeting
Bruce Clingan, Director/President

Plans need to be finalized for annual meeting to include on ice activities, meals, off ice activities, general membership meeting, election, awards, and clinics.

 

Need to determine a point person for each area.

Minutes

Members meeting registration going well.  No follow up has been done, we have 27 curlers and 33 total attendees.  20 Members have already signed up.


3.1 On Ice Activities

Finalize plans for on ice activities.  Current known items:

  • Ice prep starts at 7am
  • Debs Clinic will begin at 10am and go to 12pm
  • Additional Clinics held during that time?
  • Each participant will receive 2 games guarenteed with games starting at 12pm at the earliest.

Minutes

Bruce/Aaron will handle ice.  Should have flood the night before, volunteers will be needed.

Deb's clinic will consist of 8 participants.  4 participants are from the Maurauders (Mike confirming that they wish to participate), additional spots will be filled by those expressing interest in order of volunteer hours for the year.  Bruce will solicit requests for participation and notify those selected.  Cost for additional participants will be $50 and will include lunch.

No additional clinics will be held by Curl Troy instructors during the clinic period

Jason H is going to look for point person to run on ice activities.  They will be responsible for the non-clinic on ice activities.

  • Draw will be divided into (Curl Troy/Other Clubs).  Curl Troy draw will consist of first 32 Curl Troy participants/members (27 already filled) and will guarentee no games during the meeting time.  2nd draw will be opened for any participants but my have games during the meeting time.  This is being done based on the sign ups already received, and in an effort to make the most of the ice time we are renting.
  • Rest of the draw and game details will be left up to the point person for on ice activities.

3.2 Off Ice Activities

Need to develop a plan for what off ice activities will happen and who will coordinate.

Deb will have mobile pro shop set up in mezzanine area.

Minutes

Mike will reach out to a couple people to see if there is interest in running off ice activities.  This will be left entirely to those who step up to coordinate this part.


3.3 Meals

How are we handling meals.  Known items

  • Dinner during meeting is included, meal tickets for non participants are available
  • Lunch might be a difficult thing to plan depending on how the schedule works out

 

Minutes

Lunch options will be available, ticket required to be purchased in advanced.

Dinner options are being researched by Stephanie C


3.4 General Membership Meeting

Need to set agenda and timeline for meeting.  Need to include elections, awards and annual report at a minimum.

Need to determine awards so that they can be ordered.

Minutes

Membership meeting will last 30 minutes to an hour.  Agenda will include:

  • Awards
  • Elections
  • Membership Update
  • Q&A Session

4. Venue Reports / 2018-19 Season

Minutes

Discussions regarding the 2018-19 curling season are ongoing with several venues.  It is noted that negotiations are getting increasingly difficult and ice availability is becoming limited in the region  


4.1 RiverScape MetroPark
Jason Hillard, Director

Minutes

Jason scheduling meeting to solidify RiverScape dates and do post mortem meeting with RS Staff.  Expectations are that we will be offered the same as last year.  We are requesting to make Thursday 2 1.5 hour draws like Tuesday.


4.2 NTPRD Chiller Springfield
Bruce Clingan, Director/President

Minutes

Summer curling is well past break even.  Between 4-8 spots remain each night.  No additional advertising has been done on this, just the 2 summer curling emails that went out in May.

Schedule for 2018-19 will be the same 5 weeks in the fall and M&W in the Spring for 10 weeks.  Note that we will not be able to accomodate full membership in fall league, membership options will change to accomodate this.  Curling registrations will be first come first served.