Meeting Details
January 30, 2019
6:30pm - 8:30pm
2 hr
Hickory River
Purpose
N/A
1.
Treasurers Update
Minutes
- GLCA & USCA dues were paid
- GLCA - ~$38
- USCA - ~$1,179
- Much bigger number than we've ever paid before. Our club has been around long enough that we don't get any discount anymore.
- D&O Insurance premium was paid
- Will pay annually, the agent caught the mistake and fixed it (he had sent a 3 year premium)
- Received ~$792 from Kettering
2.
Venue Reports
2.1
RiverScape MetroPark
Minutes
- Mike has taken some pictures at Riverscape
- Jason did an interview with a freelance writer working for the Metroparks
- Won't come out until too late in the league
- Need to talk to them about putting the media coverage out prior to the Riverscape league happening
- A group of members have said that they don't want to do Riverscape again
- Suggestion - go back to them to see if they can research for a replacement location
- The league is still useful to the club though because it can bring in people that don't curl elsewhere
- Have 75-80 uniques curling there
- Part of the problem with the ice conditions this year was that the guy who takes care of the ice was on leave for a large portion of January
- Should do an exit survey after Riverscape (maybe use Google Forms) and/or do a postcard that can be returned
- If you could change one thing, what would it be?
- How likely are you to curl at Riverscape next year? (3 options: Yes, No [Reason], It depends [Reason])
- Run the questions by Bruce and Mike first
- Then send Trish the link
- We make the majority of our money at Riverscape
2.2
NTPRD Chiller Springfield
Minutes
- Let Brian run with the idea of having another option for membership
- Directed toward Riverscape curlers
- $250 to become a member and do a Springfield league.
- Monday night - Still has open spots
- Maybe run 8 person learn to curls on some of those nights
- Need to have a plan to integrate them after the learn to curls
- Maybe run 8 person learn to curls on some of those nights
- Still don't have a coordinator for the Monday night league
- Wednesday night plan for broomstacking
- Will have specific nights for official broomstacking
- Bob will pick a specific place for those nights to get a little variety
- May try some "pre-gaming" beforehand
- Mother Stewart's might be an option for broomstacking now?
- Bruce wants someone else to take over the coordination with the NTPRD Chiller
- Their scheduling is getting to be a huge fight
- They sold the dates that we tried to reserve for our superfriendly or annual meeting
- May 19th or 26th, or start our event at noon on a Saturday, or any Sunday in June are available
- They gave us the run around as to how/when to reserve the leagues
- Superfriendly
- Suggest May 26th
- Trish is willing to make contact with the POCs for other clubs
- Just need to provide her a flyer
- Motion to reserve the ice for our annual meeting at the Chiller on July 21.
- Annual meeting
- should be only members
- Members pay for the food, club pays for the ice
- Have games available upstairs
- Bruce will be the lead organizer for the event
Motioned: Mike Harwat, Director/Vice President
Seconded: Stephanie Clingan, Director/Treasurer
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Stephanie Clingan, Director/Treasurer | X | ||
| Mike Harwat, Director/Vice President | X | ||
| Jason Hillard, Director | X | ||
| Bruce Clingan, Director/President | X | ||
| Aaron Prine, Director | X | ||
| Bob Balcerek, At Large Director | X | ||
| Jessica Brewer, At Large Director | X |
2.3
Kettering Rec Center
Minutes
- Next LTC is in February
- Junior stones are on their way (paid for by the Kettering Community Fund)
- Should bring them to the annual meeting
3.
Fundraising and Development
4.
Build Our House
Minutes
- Still working on both properties
- Trish will share with the membership that we are still looking for reasonably priced building or land for our own ice
5.
SafeSport Certification Discussion & Safe Sport Recommendations
Minutes
- We all need to have this completed ASAP and send it to Bob
- Attach it in the Slack #SafeSport conversation
- This is to be USCA compliant and compliant with federal law
- Are a mandatory reporter according to the law whether you are certified or not
- there can be criminal charges if you don't report
- Are a mandatory reporter according to the law whether you are certified or not
- Bob shared his recommendations for our Safe Sport policy
- Who will track Safe Sport certifications?
- Can do this in the membership database (SalesForce)
- Should have all LTC instructors be SafeSport certified
- Look over these and talk with Bob if you have any questions or suggestions
6.
Communications and Marketing
Minutes
- Welcome Trish!!
- Website is being rebuilt by Bruce
- Is currently adding e-commerce area for the Gentry's to use
- Sub list will be operated through the website next year
- Wants help revamping content
- He's willing to make a spreadsheet that tracks what content has been reviewed and then we can do whatever we are able to
- Won't transition to the new site until after the Superfriendly
7.
Membership Certification and Submission
Minutes
- 37 members reported this year
- lost 7
- gained 10
- Would be nice to figure out how to capture the folks at Riverscape next year
8.
Club Directory
10
minutes
Discuss need for Club directory
Minutes
- Is there a reason to not have one?
- If we make it, someone has to maintain it, and we need to make sure that it is secure
